Two Sides To Every Story

February 15, 2008

I recently wrote a post titled, “Disadvantages of Outsourcing To Offshore Virtual Assistants.” Ella P. of Virtual Nook responded with a rebuttal in her blog, called “Bidding Wars of Virtual Assistants.”  Since there are two sides to every story, I am posting her rebuttal:

I came across an interesting blog earlier about the disadvantages of getting an offshore Virtual Assistant. I can’t help but disagree! There are a lot of criticism thrown on offshore virtual assistants like me and I am compelled to react.

Language Barrier – Yes, I agree that English is my second language. In fact, I still feel more comfortable in speaking Filipino however, this doesn’t mean that we are not competitive enough to comprehend or communicate using other languages. If this is the case, then I guess the call center industry here in the Philippines wouldn’t be as successful as it is now if not for our good communication skills. Not all offshore virtual assistants have poor communication skills. Let’s not generalize.

Interest in the client’s business – I can’t seem to understand why offshore virtual assistants are being criticized for not having vested interest in our client’s business. I believe that this has nothing to do with geographical location. As a virtual assistant, your main goal is to protect and help your clients business achieve targets and increase sales. Loyalty and integrity is not based on geographical location of a person.

Internet access – yes, I agree that as virtual assistants, we rely on the internet. It is difficult or maybe impossible to work for a client without it. India’s internet outage is an isolated case and shouldn’t be taken against us.

The industry of Virtual Assistants is now becoming more and more competitive. Bidding wars between offshore and onshore providers continue to heat up at oDesk, iFreelance, etc…Business wouldn’t be fun without competition, right?

Rita J. Cartwright, Owner
RJ’s Word Processing Services
Your Business Success Is Our Success
http://rjswordprocessing.com
866-651-3073

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Announcement of New Services

January 24, 2008

I am pleased to announce an addition to our virtual assistant team. Our newest member will handle our ACT! Database projects. Our team now consists of four virtual assistants with skills in various areas. They specialize in bookkeeping, transcription services, Real Estate Virtual Assistant services, website and graphic design, and now ACT! Database. Because of their skills, I am able to offer small business owners most of the services they need to operate and develop their businesses. In addition, these owners do not have to shop around for the above-mentioned services, because we are a “one-stop shop.”

My mission is to provide our clients with the type of value-added service they can trust to be exactly what they desired plus more.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
Your Business Success Is Our Success
http://rjswordprocessing.com
866-651-3073


History of Virtual Assistants

January 18, 2008

Have you ever wondered how and where the industry of virtual assistants got started? Danielle Keister of Virtual Assistance Chamber of Commerce compiled the history of virtual assistance at http://www.virtualassistantnetworking.com/history.htm. The virtual assistant industry has grown significantly, because of the exponential growth of small business owners. Virtual assistants are the perfect solution for small business owners who need administrative assistance. A majority of these owners operate their businesses from their home offices and do not have the space to accommodate an administrative assistant.

If you are an entrepreneur, solopreneur, or small business owner, there are many benefits in using the services of virtual assistants. To learn more about the history of virtual assistants, please visit the link, which I provided above.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
Your Business Success Is Our Success
http://rjswordprocessing,com
866-651-3073


Every Small Advertising Agency Needs One

January 10, 2008

Chances are if you are a small advertising agency (1-4 employees) you do not have enough time to create your ads. Generally, small business owners are faced with daily mundane, administrative tasks, which are very time consuming. With the time you have left, you barely have enough time to create your ads. This is where a Virtual Assistant comes in. If you use the services of a Virtual Assistant, you will gain valuable time. With this extra time, you can concentrate on creating your ads.

A Virtual Assistant can take care of your bookkeeping, schedule appointments, return phone calls, answer your phone calls, manage your e-mails, make reservations, type and mail your correspondences, create and manage your database, update your website, etc. These are just a few examples of what a Virtual Assistant can do for you.

As a small business owner myself, I am aware of how much energy and time are spent on daily administrative tasks. If you use my services, I can assist you with creating your ads, since I have a background in acting and an education in marketing, in addition to providing you with administrative assistance.

Every small advertising agency needs a Virtual Assistant. Outsource your administrative tasks to a Virtual Assistant so you can focus on creating your ads, as well as gain new accounts.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
Your Business Success Is Our Success
http://rjswordprocessing.com
866-651-3073


Misconceptions About Virtual Assistants

January 4, 2008

In the business world, we have been conditioned as to the role of administrative assistants. Before the existence of virtual assistants (VAs), administrative assistance was generally performed at “the office.” With the advent of virtual assistants, services are performed from the virtual assistants’ offices. However, the previous type of working relationship or the role of traditional administrative assistants still exists in the minds of some business owners and/or employers when dealing with virtual assistants.

Virtual assistants are independent entrepreneurs rather than employees. VAs do not report to an employer; they work with a client. VAs don’t have interviews with potential employers; they have meetings with potential clients. If a Virtual Assistant (VA) has to directly report to someone or has to go through an interview process, then the VA is no longer a Virtual Assistant, but is an employee candidate. If this is the case, then the employer will have to pay employee-related fees. If an employer hires an employee at $20.00 per hour, the average cost will be $76,960 a year. If the services of a Virtual Assistant are retained at $35.00 per hour, the average cost will be $36,400 per year, a difference of $40,560. Please visit http://www.rjswordprocessing.com/vacost.html to see a Full-Time Employee versus Virtual Assistant Cost Comparison chart.

There are still some business owners and/or employers who are accustomed to the traditional methods. They have to get used to the concept that virtual assistants are business owners, as well as entrepreneurs. They are not employees.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
Your Business Success Is Our Success
http://rjswordprocessing.com
866-651-3073


Virtual Assistant Services

December 11, 2007

Due to the economy, I have decided to reduce my fees by $5.00 per hour on all of my virtual assistant services. In order to continue to provide my clients with value-added services, I feel reducing my rates at this time is necessary.

If you are a small business owner, this is the perfect time to take advantage of my services. Don’t handle all of those administrative tasks by yourself. As a small business owner myself, I am aware of how time-consuming those tasks can be. Call me today toll free at 866-651-3073 to discuss how I can best assist you.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
Your Business Success Is Our Success
http://www.rjswordprocessing.com
866-651-3073


Virtual Assistant Services for Small Advertising Agencies

October 5, 2007

If you are an owner of a small ad agency, you should consider establishing a business relationship with a Virtual Assistant (VA), especially if you have a small budget. Owners of advertising agencies and owners of virtual assistant businesses are similar; therefore, a Virtual Assistant understands and can anticipate your business needs. We both submit bids. An agency and a VA both respond to RFPs from potential clients. An agency’s and a Virtual Assistant’s services are billed hourly and generally are temporary. When a projected is completed, the job is over. We both work ourselves right out of a job. Ad agencies and VA businesses generally are small. According to U. S. Department of Labor, 68% of advertising agencies and public relations firms employ 1-4 employees. Majority of Virtual Assistant businesses are sole proprietorship.

We understand how time-consuming the daily mundane tasks can be. Generally these tasks are administrative in nature and can be delegated or outsourced to a Virtual Assistant. Examples of these tasks include bookkeeping, updating your website, setting appointments, placing phone calls, following up on e-mails, typing business documents, correspondences, etc. The time you save can be used to gain new clients and/or retain your current clients. A relationship between an agency and a Virtual Assistant has several advantages. When working with a Virtual Assistant, you only pay for the actual time used. Why pay someone for down time. There would be no need to pay a full-time salary or benefits. If the agency is limited on space, there would be no need to expand to accommodate an administrative assistant. A Virtual Assistant works from his or her office.

Being that advertising and Virtual Assistant industries are similar in many ways, we could establish a viable business relationship.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
Your Business Success Is Our Success
http://www.rjswordprocessing.com
866-651-3073